Starting a new position in Early Childhood Setting

During your career you may find that you need to move on from your current position or you are looking for the first role since completing your studies or are looking for career progression opportunities.

Whatever the reason, searching for a new position is much more than the application and interview process.

Past the application and general HR processes of interviews, reference checks and so on there is also some other requirements most organisations will require from you prior to confirmation of offering the position to you and/or the commencement of the role.

The purpose of having these additional checks is to ensure that management has a copy on file and to verify should they employ you that you are compliant with the regulation requirements.

It also is important as an organisation is able to verify you are fit for the role and are able to fulfill the expectations, as well as validate all the details on your resume and application are true and correct.

It is a safeguard for you as well as for your prospective new employer.

There will generally be a whole host of documentation and items to return and supply to prior to commencement of your new role.

You will often find that you will be emailed with clear instructions on what to supply, provide evidence of, etc.

Sometimes an organisation will provide a checklist for your reference to support you in ensuring all the required information is completed.

Medical checks and immunization records

All employees of a company will be asked to submit some sort of medical check prior to the commencement of employment to verify the ability to carry out and fulfill their duties.

Additionally, more recently most organisations will ask request a immunization record.

The cost of the medical examination is expected to be covered as part of your pre-employment requirements.

Working with children check

It is mandatory to hold or have applied for a WWCC with proof of receipt of application on commencement of employment.

Once the card has been obtained it must be provided for the employer to take a copy.

For more information on a WWCC you can read the following article https://www.seriouslykids.com.au/working-with-children-checks/

Whilst the cost is your responsibility it is claimable at tax time.

National Police Clearance

This is a clearance which access information about you across all states and territories within Australia and will display all releasable court outcomes as well as show if there are any pending.

This generally accompanies the WWCC to ensure coverage and that there are no convictions that may affect your potential employment.

Identification

Most often all new employees will be asked to provide copies of identification to be held on their personnel file.

This can include passport, drivers’ licence, citizenship certificate, proof of age card, etc.

Qualifications

Original qualifications may need to be cited to take a copy of to hold on your personnel file. This will entail a copy (and sometimes a certified copy) of your qualification and/or transcript. If you are enrolled to study and this forms a component of your employment you may also be required to provide confirmation of study entry/enrolment.

Within this area will include proof of completion and currency of:

• Asthma Management Training
• Medical Certificate/Clearance
• Anaphylaxis Management Training
• First Aid Certificate
• Child Protection Training
• Food Handling Certificate

Upon commencement HR will require a number of completed documents aside from the above items to be provided.

These will include:

• Signed Employment Contract.
• Employee detail form which will include your personal details and banking.
• Employee Payroll details such as Superannuation form and Tax File declaration form.
• Signed Staff Handbook acknowledgement
• If applicable, a nominated supervisor acknowledgement form
• It may include organisation induction form
• Additionally, it may include a photo of yourself and brief introduction.